Starter annual
$299.00 /mo
$299/mo per FTE therapist on Starter annual pricing.
- Integration
- WebPT integration with automated SMS scheduling and waitlist tools.
- Scope
- For single therapist seat signups.
Penciled
● Identity checkedAssistant · Vendor site 2026-10-04
Penciled is an AI front office for WebPT physical therapy clinics that automates patient texting, scheduling, plan-of-care compliance, and cancellation fill-ins. Clinics on the site report more visits and fewer phone calls with direct WebPT integration.
- Category
- Assistant
- Free access
- Free demo on your WebPT instance is offered before signup; paid plans are annual contracts billed monthly or upfront.
- API access
- Enterprise annual plan includes webhooks and API access per the pricing page.
Is Penciled right for you?
A good fit for
WebPT clinics that want automated scheduling, reminders, waitlist fill, and POC workflows without adding coordinators.
Before you choose
Plans require annual contracts, sign-up of all active treating providers, and a $1,200 per-location onboarding fee.
AI scheduling for WebPT clinics
Penciled automates front-office scheduling, POC compliance, and cancellation recovery inside WebPT so therapists see more visits with less admin time.
What it can do
Features & capabilities
Unknown is different from unavailable. Each fact carries its own evidence.
| Capability | Value | Evidence | Checked |
|---|---|---|---|
| Outcomes | Homepage cites 14.8% more visits and 27% fewer calls for clinics using Penciled with WebPT. | Facts sourced | 2026-10-04 |
| Starter price | Pricing lists Starter annual at $299/mo per FTE therapist. | Facts sourced | 2026-10-04 |
Understand the total cost
Penciled pricing & plans
Growth annual · per seat
$229.00 /mo /seat
$229/mo per FTE therapist for 2–9 therapist seats on Growth annual pricing.
- Includes
- Everything in Starter plus unlimited admin users and priority email support.
- Minimum seats
- Requires 2–9 therapist seat signups.
- Minimum total
- $458/mo
Alternatives to Penciled
View all ↗
LockitbotLockit (Lockitbot) is a Slack app for reserving and releasing shared team resources such as equipment or rooms with notifications when items become available. Teams create resource catalogs inside Slack to coordinate bookings without spreadsheets.
Explore tool
CarettaCaretta is a realtime AI copilot for sales calls that prepares reps before meetings, surfaces answers and objection handlers during live conversations, and automates follow-up afterward. It generates transcripts, notes, next steps, and call metrics while integrating with Zoom, Google Calendar, HubSpot, Slack, and agent tooling via MCP and webhooks.
Explore tool
AlwaysConvertAlwaysConvert is a sales-call intelligence platform that joins Zoom, Google Meet, and Microsoft Teams meetings as an AI notetaker. It scores calls, surfaces coaching moments, and dashboards team performance so managers can improve close rates without replaying full recordings.
Explore toolThe practical questions
Frequently asked questions
What is Penciled used for?
Penciled is an AI front office for WebPT physical therapy clinics that automates patient texting, scheduling, plan-of-care compliance, and cancellation fill-ins. Clinics on the site report more visits and fewer phone calls with direct WebPT integration.
Does Penciled have a free plan?
Free demo on your WebPT instance is offered before signup; paid plans are annual contracts billed monthly or upfront.. This record does not confirm an ongoing free plan.
How much does Penciled cost?
The listed monthly price is $299.00 USD at monthly billing. See the plan cards for entitlements, billing commitments and seat minimums.
Can I use Penciled through an API?
Enterprise annual plan includes webhooks and API access per the pricing page.. API access and subscription access may have different terms; consult the linked sources.
What should I check before choosing it?
Plans require annual contracts, sign-up of all active treating providers, and a $1,200 per-location onboarding fee.
Price history
No retained pricing changes yet. A current price alone does not establish a historical trend.
How this profile is supported
Identity and profile
Reviewed vendor source
Read original source ↗Facts apply to the named version and check date. Send a sourced correction if something changed.