10 best Projects alternatives

Motion

Motion is an AI productivity super-app that bundles projects, tasks, calendar, meetings, docs, notes, reports, and workflows. Pro and Business tiers add per-seat AI credits for chat, planning, and writing across desktop and mobile apps.

• From $19/mo
• Free to start
• API unknown

Best for: Professionals and small teams consolidating scheduling, task execution, and AI-assisted documentation in one workspace.

HeyRetro

HeyRetro runs real-time agile retrospectives on a shared board with templates, voting, timers, anonymous surveys, and action tracking. Paid plans add more teams, boards, and enterprise SSO integrations.

• From $19/mo
• Free plan
• API unknown

Best for: Scrum masters and engineering teams facilitating sprint retros across distributed squads.

Otter

Otter is an AI meeting agent that transcribes conversations in real time, generates summaries, and supports chat across meetings for sales, education, and media teams. It integrates with Zoom, Microsoft Teams, and Google Meet plus CRM and automation tools on higher tiers.

• From $16.99/mo
• Free plan
• API available

Best for: Professionals and teams who need live meeting capture, searchable notes, and CRM-connected follow-ups.

Hygger

Hygger is agile project and product management software for IT teams. It combines Kanban boards, backlogs, roadmaps, time tracking, and Scrum-oriented workflows so software teams can plan releases and track delivery in one workspace.

• From $7/mo
• Free plan
• API unknown

Best for: Software and product teams that want Kanban, backlog, and roadmap tooling tuned for agile delivery.

Voicenotes

Voicenotes is a privacy-first AI notetaker that records meetings locally without a bot joining calls, then transcribes and summarizes across macOS, iOS, Windows, Android, and web. The vendor highlights SOC 2 Type II, GDPR alignment, MCP connections to Claude and ChatGPT, and integrations with Zapier and Notion.

• From $9/mo
• Free plan

Mumble Note: AI Voice Notetaker

Mumble Note captures voice memos, meetings, tasks, and ideas on mobile or Mac and turns them into structured notes, to-dos, and follow-ups. The product emphasizes fast on-the-go capture with AI summaries, transcripts, and task planning from speech.

• $3/mo

Dayflow

Dayflow is a free, open-source automatic time tracker for Mac that builds a readable work journal from screen activity. Full recordings stay on your Mac while local models, your own API keys, or optional Dayflow Pro cloud analysis generate timelines and summaries.

• From $20/mo
• Free plan
• API available

Best for: Mac-based developers, freelancers, and knowledge workers who want passive time logging with optional managed AI.

Granola

Granola is an AI notepad for people in back-to-back meetings that captures audio without a bot, enhances notes, and offers chat across meeting history. Basic is free for individuals while Business and Enterprise add unlimited history, integrations, MCP, API access, and admin controls.

• From $14/mo
• Free plan
• API available

Best for: Knowledge workers who want private, bot-free meeting notes synced across desktop and mobile.

Fireflies

Fireflies.ai transcribes and summarizes meetings across Zoom, Google Meet, Microsoft Teams, dialers, and uploaded audio with searchable notes, AskFred Q&A, and conversation intelligence analytics. Teams use it for CRM sync, task tracking, and AI coaching on higher tiers.

• From $10/mo
• Free plan
• API available

Best for: Sales and customer teams that need a widely integrated meeting recorder with analytics as they scale seats.

Vocol

Vocol.ai is a GPT-powered voice collaboration platform that transcribes meetings and media into searchable text, then generates summaries, topic highlights, and action items for multilingual Chinese, Japanese, and English teams.

• From $11/mo
• Free plan
• API unknown

Best for: Teams and enterprises in Asia-Pacific markets that need accurate multilingual meeting transcription and shared voice insights.