AI knowledge tools: keep answers attached to the right source
Evidence date: 2026-10-07

Decision criteria
Connector entitlement, permissions and the date of each policy.

Editorial evaluation scenario
Fictional team has travel policy v1 allowing 50 per night and v2 allowing 70; v2 starts 1 October.
Ask the same policy question with two dates: before and after the change. The answer should retain the applicable date and source rather than averaging the two allowances.
Connector entitlement, permissions and the date of each policy.

Input / draft / final edit
Fictional team has travel policy v1 allowing 50 per night and v2 allowing 70; v2 starts 1 October.
Travel allowance is 50; the old document ranks first in search.
For trips under policy v2 from 1 October, the supplied allowance is 70. Link v2 and mark v1 as superseded rather than deleting its historical context.

Before buying
Notion
Documented: Notion documents enterprise search as a feature of Notion AI.
Check: Connector entitlement, permissions and the date of each policy.
Manual or conventional route
Documented: Use a curated source register when there are few documents and ownership is the main problem.
Check: Editorial workflow advice; this is not a measured comparison or vendor performance claim.

Official sources
https://www.notion.com/help/enterprise-search

Record your own test: selected plan, date, input, output, corrections, export and total cost. This sheet does not claim a vendor test.