Alternatives
10 best Toki alternatives
Tools that cover the same task as Toki (ai scheduling and coordination), ranked by how completely their pricing, free tier and API access are documented. Checked Oct 9, 2026.
- Toki starts at
- $6.65/mo
- Free plan
- Free plan
- API
- API unknown
- 01
Audio Converter AI
Audio Converter AI transcribes audio and video into editable text with speaker recognition, timestamps, and AI summaries. It supports uploads, recordings, and YouTube links across 200+ languages, plus related tools such as voice generation and format conversion in one workspace.
Best for: Students, creators, and teams converting lectures, meetings, podcasts, and videos into searchable transcripts and summaries.
- 02
Projects
Zoho Projects is cloud project management software for planning work, tracking tasks, collaborating across teams, and logging time. Marketing highlights Gantt charts, timesheets, issue tracking integrations, and AI-assisted summaries alongside templates for software and business projects.
Best for: Teams that need centralized task tracking, schedules, and collaboration instead of spreadsheets or chat-only coordination.
- 03
Motion
Motion is an AI productivity super-app that bundles projects, tasks, calendar, meetings, docs, notes, reports, and workflows. Pro and Business tiers add per-seat AI credits for chat, planning, and writing across desktop and mobile apps.
Best for: Professionals and small teams consolidating scheduling, task execution, and AI-assisted documentation in one workspace.
- 04
Reclaim.ai
Reclaim.ai is a Google Calendar add-on that uses AI to defend focus time, schedule habits, add buffer breaks, optimize recurring meetings, and share smart scheduling links. It targets individuals and teams trying to protect deep work while coordinating meetings across calendars and task tools.
Best for: Knowledge workers and team leads living in Google Calendar who want automated calendar hygiene without manual blocking.
- 05
Cal.com
Cal.com is open scheduling infrastructure for individuals and teams, offering booking pages, calendar connections, routing, payments, workflows, and developer APIs. A free individual tier is complemented by Teams and Organizations plans with shared scheduling controls.
Best for: Teams replacing ad-hoc scheduling links with branded booking flows, round-robin routing, and admin controls.
- 06
Mumble Note: AI Voice Notetaker
Mumble Note captures voice memos, meetings, tasks, and ideas on mobile or Mac and turns them into structured notes, to-dos, and follow-ups. The product emphasizes fast on-the-go capture with AI summaries, transcripts, and task planning from speech.
Best for: Professionals and students who capture thoughts by voice and want instant meeting notes on iOS or Mac.
- 07
Otter
Otter is an AI meeting agent that transcribes conversations in real time, generates summaries, and supports chat across meetings for sales, education, and media teams. It integrates with Zoom, Microsoft Teams, and Google Meet plus CRM and automation tools on higher tiers.
Best for: Professionals and teams who need live meeting capture, searchable notes, and CRM-connected follow-ups.
- 08
Fireflies
Fireflies.ai transcribes and summarizes meetings across Zoom, Google Meet, Microsoft Teams, dialers, and uploaded audio with searchable notes, AskFred Q&A, and conversation intelligence analytics. Teams use it for CRM sync, task tracking, and AI coaching on higher tiers.
Best for: Sales and customer teams that need a widely integrated meeting recorder with analytics as they scale seats.
- 09
Auri.AI
Auri is an iOS and Mac AI keyboard and voice suite for dictation, rewriting, translation, Ask Auri automations, and smart notes across Apple devices. Homepage FAQ schema documents a usable free plan plus Auri Pro subscription pricing for higher limits.
Best for: Apple ecosystem users who want AI writing and dictation inside any app with optional Pro limits removed.
- 10
Jottoo
Jottoo records meetings or accepts audio uploads and turns them into searchable transcripts, summaries and tasks. It combines notes, folders, deadlines and a calendar workflow without requiring a meeting bot.
Best for: Useful for users keeping meeting decisions and follow-up tasks together.
Toki alternatives: common questions
What is the best free alternative to Toki?
Audio Converter AI has an ongoing free plan. The Free plan provides 15 credits per day for up to about 30 minutes of transcription, basic accuracy, 24-hour file storage, and 500 MB uploads. Free plans change, so check the vendor before relying on one.
What is the cheapest Toki alternative?
Mumble Note: AI Voice Notetaker has the lowest listed starting price at $3/mo, compared with $6.65/mo for Toki.
Which Toki alternatives have an API?
Cal.com, Otter, Fireflies mention API or developer access.